Purchase order terms and conditions
GSA Purchase Terms and Conditions
1. Definitions
“GSA” means the Global mobile Suppliers Association.
“Supplier” means the party with whom GSA enters into a contract for the purchase of goods and/or the provision of services.
“Goods” means the goods described in the Purchase Order and will also cover Ser.
“Services” means the services described in the Purchase Order.
“Purchase Order” means an order placed by GSA with the Supplier for the supply of Goods and/or Services.
2. Purchase Orders
(i) All purchase orders shall be deemed to be offers by GSA to purchase the Goods and/or Services subject to these terms and conditions. Supply of Goods and/or Services where a purchase order has not be provided will still be covered by these terms and conditions.
(ii) These conditions shall take precedence over and shall operate to the exclusion of any conditions appearing on any acceptance form, delivery form or other document issued by the Supplier. However, where GSA has a written contract for the supply of Goods and/or Services with the Supplier and these terms and conditions conflict with such contract then that contract shall prevail over these terms and conditions.
(iii) Subject to the above, any variation, waiver or addition to these terms and conditions shall bind neither party unless such variation, waiver or addition has been agreed in writing and signed on their behalf by the parties.
(iv) GSA shall be under no liability whatsoever to the Supplier unless the Purchase Order has been placed or amended by a duly authorised representative of GSA.
3. Goods
Where the Order relates to Goods, then: –
(i) Delivery
a. Time of delivery shall be of the essence.
b. All Goods supplied against the Purchase Order must be properly packed and secured and shall be delivered at the Supplier’s risk to the address on the Purchase Order (or any such other place as GSA may advise) by the Required Date on the Purchase Order.
c. Without prejudice to any of GSA’s other rights. GSA has the right to cancel the Purchase Order if the Goods are not delivered by the Required Date or instruct the Supplier to deliver the Goods at the Supplier’s expense by an appropriate express service.
d. The Supplier shall be responsible for the cost of packing cases or containers and GSA shall return such cases and containers at the Supplier’s expense, if required by the Supplier.
(ii) Title
Title to the Goods shall pass to GSA on delivery.
(iii) Quality
It shall be a condition of the Purchase Order that the Goods comply in all respects with the Goods stated on the Purchase Order and with any statements or undertakings made by the Supplier, or his servants or agents, prior to the giving of the Purchase Order. The Supplier undertakes that all Goods supplied shall be of first class quality, be equal in all respects to any samples or descriptions given by either party and be fit for the purpose for which they are required under the Purchase Order and the Supplier recognises that GSA has placed the Purchase Order relying on the skill and expertise of the Supplier and any statements and representations made by the Supplier.
(iv) Guarantee
If the Goods supplied are defective upon delivery or shall prove to be defective within 12 months of delivery, then GSA may call upon the Supplier (but without prejudice to GSA’s other rights) to rectify the defects or replace the Goods at the Supplier’s expense or refund GSA with the price of the Goods and collect the defective Goods at the Supplier’s expense and pay GSA’s reasonable expenses in replacing the Goods. In all cases, the Supplier agrees that it will rectify the defects, replace the Goods or pay GSA the appropriate refund and expenses referred to above within 7 days of receiving such notice from GSA. All the obligations in these terms and conditions shall further apply to any such rectified or replaced Goods.
(v) Trademark
The Supplier shall fully indemnify GSA against any claim or proceedings commenced for infringement of any Patent, Registered Design, Copyright and Trademark. Trade Names or other rights, which arise as a result of the sale or use of the Goods supplied by the Supplier. This indemnity shall extend to all expenses, costs, damages and any other loss, which GSA may incur as a result of such action.
(vi) Safety
The Supplier warrants the safety of the Goods and fully indemnifies GSA against any claims arising from the Goods being unsafe. The Supplier shall perform those duties, which are placed on a producer under the General Product Safety Regulations 2005 and any amendment or re-enactment thereof.
4. Services
Where the Order relates to Services, then: –
(i) Extent of services
a. The Supplier shall provide the Services detailed on the Purchase Order with the utmost professionalism and care and skill and shall act in accordance with the directions given by VBGSA at all times.
b. The Supplier shall discuss the progress of the Services with GSA on a regular basis and shall advise GSA immediately of any problems or difficulties encountered by the Supplier in performing it’s Services.
(ii) (ii) Term
Subject to clause 9 below, the term of the Purchase Order shall be for the period stated on the Purchase Order.
(iii) Copyright and Moral Rights
a. The Supplier, as beneficial owner hereby assigns (and undertakes to procure the assignment) to GSA absolutely all of its existing and future copyright and all other rights of whatsoever nature in all of the work, created by the Supplier in connection with the Purchase Order.
b. The supplier hereby waives all of its moral rights in all the work created under this Purchase Order.
(iv) Insurance
Unless otherwise advised by GSA, the Supplier shall be responsible for all policies of insurance concerning the provision of the Services and to provide GSA with the Supplier’s schedule, if appropriate. The Supplier acknowledges that GSA shall not be responsible for the deduction of any Tax or other National insurance contribution, which shall, if appropriate, be the responsibility of the Supplier.
5. Price and payment
(i) Unless otherwise agreed in writing, the price payable shall be the price specified on the Purchase Order and unless otherwise indicated, prices shall be inclusive of UK Customs and Excise duties and other import duties or taxes but are otherwise exclusive of value added or other relevant sales tax.
(ii) The Supplier shall forward their invoice for payment to the GSA Finance Department (finance@gsacom.com) after the Goods have been delivered. For Services, unless otherwise advised, invoices should be forwarded at the end of the month during the term that the Services are being performed or provided under the Purchase Order; GSA will endeavour to make payment within 31 days of receiving an invoice from the Supplier.
(iii) Where provision is made for the payment of the Supplier’s expenses in respect to the provision of Services on the Purchase Order, the Supplier shall forward to the Finance Department at GSA a VAT invoice for such expenses not exceeding the limit (if any) on the Purchase Order at the end of each month in which the expenses are incurred during the term that the Services are being performed under the Purchase Order together with all proof of expenditure as GSA requires at no cost to GSA.
6. Ownership of material
All material prepared and created by the Supplier for GSA in connection with the Purchase Order shall be GSA property.
7. Confidentiality
All material prepared and created by the Supplier for GSA in connection with the Purchase Order shall be GSA property.
8. Bribery
The Supplier shall not: –
(i) offer, promise or give a financial or other advantage to a GSA officer, employee, contractor, agent or any third party in order to induce or reward improper performance by that person in connection with the Purchase Order; or
(ii) request, agree to receive or accept a financial or other advantage from a GSA officer, employee, contractor, agent or any third party intending improper performance by the Supplier or another person in connection with the Purchase Order. “Improper performance” shall have the meaning set out in the Bribery Act 2010.
9. Liability
The Supplier agrees to indemnify and keep indemnified GSA from and against any losses, costs (including any costs of enforcement), expenses, liabilities, claims or damage incurred or suffered by GSA by reason of, or arising out of, any act or omission of the Supplier, it’s employees, agents or subcontractors in the performance of any of the obligations expressed or assumed in the Order Purchase.
10. Termination
(i) GSA may terminate the Purchase Order forthwith in the event of any of the following events:
a. if the Supplier is in material breach of the terms of the Purchase Order whereupon GSA shall be entitled to return to the Supplier at the Suppliers expense any of the Goods delivered at the date of termination and recover from the Supplier any monies paid by GSA for the Goods and recover from the Supplier any additional expenditure incurred by GSA in replacing the Goods in respect of which the Purchase Order was terminated: or
b. if the Supplier makes or offers to make any arrangement or composition with it’s creditors or commits an act of bankruptcy or if any petition of bankruptcy is presented against the Supplier or if in the case of the supply of Services the Supplier dies or is unable to properly perform the Services due to illness or incapacity or if the Supplier is a company, any resolution to wind up the Supplier is passed or if a receiver is appointed or if a third party seizes or threatens to seize the Goods before title has passed under Clause 3 (iii) above.
(ii) Upon expiry or termination of the Purchase Order howsoever caused:
a. the Supplier shall return immediately to GSA any material which is GSA property under Clause 6 above: and
b. all copyright in any material as referred to under Clause 4 (iii) above shall immediately pass to GSA and the Supplier shall execute any documents as GSA requires in order to give effect to this
11. Assignment and sub-contracting
The Supplier shall not assign, transfer or sub-contract the Purchase Order or any part thereof to any third party without GSA’s prior written consent.
12. Force majeure
If the Supplier fails to perform any part of the Purchase Order by reason of any circumstances outside it’s reasonable control, then GSA may at it’s discretion remove, suspend or cancel the delivery of the Goods and/or Services without any liability to the Supplier for payment.
13. No waiver
GSA’s failure to insist upon strict performance of any of the terms and conditions of the Purchase Order shall not be deemed to be a waiver of it’s rights or remedies or a waiver by it of any subsequent default by the Supplier in the performance or compliance with any part of the Purchase Order.
14. Relationship between the parties
The parties acknowledge that where the Purchase Order is for the supply of Services the Supplier is not an employee, partner or agent of GSA.
15. Notices
All notices given in connection with any Purchase Order shall be addressed in the case of GSA to the Finance Department at GSA (finance@gsacom.com) or at the address on the Purchase Order and in the case of the Supplier to the address on the Purchase Order or notified email address and all notices shall be sent by personal delivery or registered mail.
16. Jurisdiction
English Law shall govern the construction, validity and performance of the Purchase Order and the Supplier hereby submits to the jurisdiction of the English Courts.